Privacy policy, terms and conditions

Privacy policy

Our privacy policy can be viewed on the Cancer Council Victoria website.

Terms and conditions

1.   INTRODUCTION

1.1   These terms and conditions (" Terms") apply to the Walking Stars Half Marathon l walking physical and virtual event held on 4 December 2021 in Melbourne City, Victoria (" the Event") organised by Cancer Council Victoria.

1.2   Any references to “ You” or “ Your” refers to participants of the Event and any references to “ Our”, “ We” or “ Us” refers to Cancer Council Victoria.

1.3   The completion of the entry form and payment of the registration fee constitutes Your agreement to be bound by these Terms.

1.4   The Terms constitute the entire agreement between the parties and supersedes and cancels any previous agreement, understanding and arrangement, whether written or not.

1.5   We may update these Terms in its discretion at any time without notice. You should regularly check these Terms to keep informed of any changes made Us.

2.   UNDER 18s

2.1   To participate, You must be over the age of 18 at the date of the Event, or have the consent of and be accompanied by a parent or guardian when attending the Event.

2.2   If You are under the age of 18 (a “Youth Participant”), this registration is provisional until these Terms and Conditions are accepted by Your parent or guardian on the registration website or a signed copy is received by Us.

2.3   By signing below or accepting these terms and conditions on the registration website, the parent or guardian of the Youth Participant agrees to these Terms and Conditions on their own behalf and on behalf of the Youth Participant and all references to “You” and “Your” in these Terms and Conditions refer to both the Youth Participant and their parent or guardian.

3.   ENTRY AT THE EVENT

Online entries to the Event will be open until 11.59pm on 2 December 2021.

3.2   Entries on the day of the Event will be accepted up to 1 hour prior to the start time of the Event, provided that the Event has not reached capacity. We cannot guarantee that entries will be available on the day of the Event and encourage all participants to enter online.

3.3   You acknowledge to be eligible to participate in the Event You must:

  1. have completed, signed and returned an entry form;
  2. have paid the entrance fee in full by the due date;
  3. match the identification details on the entry form;
  4. attend the pre-event briefing; and
  5. have written on the back of your race number; your name, emergency contact name and phone number and any medical conditions.
4.   DURING THE EVENT

4.1   You acknowledge and agree that on the course You must at all times:

  1. WALK, not run;
  2. remain on the designated course;
  3. treat all roads as OPEN to traffic;
  4. be familiar with the map, which will be provided to you in your event pack and is also available prior to the Event on the website;
  5. obey volunteers who will be situated at all road crossings and turns in the course;
  6. obey all traffic laws and regulations;
  7. keep to the left of the course to allow people to pass on the right;
  8. be courteous to fellow participants;
  9. be aware of vehicles exiting from driveways, business addresses and side streets along the course;
  10. ensure that your race number is attached to the front of your shirt and is visible at all times;
  11. not stop or change directions suddenly;
  12. abide by any advice given by medical officers regarding your health; and
  13. complete the Event within 6 hours from the start time.

4.2   The following are prohibited on the course:

  1. all forms of wheeled conveyance including bikes, skateboards, cycles, rollerblades, pram/buggies;
  2. iPod/mp2 players;
  3. dogs/ pets/ animals; and
  4. all non-participants and non-eligible persons.

4.3   We will provide water and toilet facilities during the Event. You acknowledge that while We provide these facilities, We cannot guarantee the availability of these facilities and You are responsible for providing your own drinking water.

5.   FEES AND REGISTRATION

5.1   You acknowledge and agree that the Event will be held physically and virtually, subject to clause 9.7.

5.2   You acknowledge that the registration fee for the Event is:

  1. $55 for super early bird entries;
  2. $75 for early bird entries;
  3. $85 for regular entries;
  4. $105 for late entries; and
  5. $25 for virtual entries.

5.3   You agree to pay the registration fee on the date of completion and submission of the entry form ("the due date").

5.4   You acknowledge that subject to clause 10, participation fees are non-refundable.

5.5   You acknowledge and agree thatif You decide not to participate in the Event as a result of a change of mind, Your registration fee will not be refunded, but may be transferred to another individual. You must inform Us of any transfer, and the details of the person you are transferring your ticket to, via walking.stars@cancervic.org.au or by calling 1300 65 65 85. This must be done within 48 hours of the Event.

6.   ACCEPTANCE OF RISK

6.1   You agree that prior to beginning training for the Event You have sought medical advice and if You have a medical condition that may require attention, You have obtained Your doctor's clearance.

6.2   You consent to receive and pay for any medical treatment, including from a hospital, clinic or physician or transport by an ambulance, if the treatment is deemed necessary by Us or Our agents before, during or after the Event.

6.3   You accept that participation is at Your own risk, that risk may include but is not limited to over exertion, dehydration, injury, loss of personal belongings and accidents with other participants or spectators.

6.4   You are advised not to participate in the Event if You have had a fever or cold in the past week, generally feeling unwell or have a hangover as these can contribute to exhaustion, dehydration or life-threatening heatstroke.

7.   INDEMNTY & LIABILITY

7.1   You agree to indemnify all persons, corporations, associations and bodies involved in promoting or staging the Event and their servants, agents, representatives, officers, employees, sponsors and volunteers, including Cancer Council Victoria.

7.2   The indemnity in clause 5.1 extends to all liability for injury, loss or damage of any nature however caused connected to Your participation in the Event whether or not We have been negligent.

7.3   You agree to release Cancer Council Victoria, together with all other persons, corporations, associations and bodies involved in promoting the Event from all actions, law suits, claims, proceedings, demands, losses, damages, penalties and fines however arising (including negligence).

8.   INSURANCE

8.1   We will not obtain any personal accident insurance or any other insurance covering Your participation in the Event. You are responsible for obtaining Your own insurance coverage as is appropriate for the Event.

9.   PANDEMIC MANAGEMENT(COVID 19)

9.1   As part of the event taking place amidst the COVID 19 world pandemic crisis, You agree to adhere to all public health rules and regulations notified to You by Your local, state or federal Government, other regulatory body or the event venue.

9.2   If You are registering for the event as part of a group, as the team captain, You are responsible for knowing the contact details of all attendees in Your group.

9.3   In the event You are contacted directly by the Government, including the Department of Health for the purposes of contact tracing, You must:

  1. make the contact details of Your group available to the Government (if You have the consent of each group member to do so); or
  2. contact each member of Your group, and request that they provide their contact details to the Government directly;

9.4   You and all attendees in Your group, must commit to stopping the spread of COVID-19. If at the time of the event, either You or any other members of Your group are feeling unwell or are subject to a self-quarantine or self-isolation period, You agree not to attend the event.

9.5   You acknowledge and agree that in registering and attending the Event You must read prior to the Event and comply with the requirements and obligations set out in the Walking Stars COVID-19 Policy which is also available on the Walking Stars website.

9.6   You acknowledge and agree to assist Us in complying with Our COVIDSafe Plan and Walking Stars COVID-19 Policy which We will implement during the Event and You agree to comply with any direction given to You by Us and any COVID Safety Officers prior to the Event, when attending and checking in at the Event and for the duration of the Event.

9.7   You acknowledge that We may be required to hold a virtual event in place of the physical Event, cancel or postpone the Event due to COVID-19 on advice of the local, state and federal Government and that We may exercise at Our discretion, the rights relating to postponement and cancellation of the Event as set out in clause 10 below.

10.   TERMINATION AND CANCELLATION

10.1   Failure to comply with these Terms including a failure to comply with the Walking Stars COVID-19 Policy, may result in You being ineligible to take part in the Event and/or Your withdrawal from the Event.

10.2   If you are ineligible to take part in an Event or You are withdrawn from the Event for a failure to comply with these Terms under clause 8.1, You will not be entitled to a refund or claim for any loss whatsoever.

10.3   Without limiting clause 6.2, You acknowledge if for reasons beyond Our control, the Event has to be postponed due to COVID-19 in accordance with Our Walking Stars COVID-19 Policy, Your registration fee will be transferred to the rescheduled date. Refunds will not be provided in these circumstances.

10.4   Where the physical Event is cancelled due to COVID-19, You will be offered the option to participate in the virtual Event at no additional cost and will also have your registration fee transferred to the physical Walking Stars 2022 Event. Refunds will not be provided in these circumstances.

10.5   Where both the physical and virtual Events are cancelled due to COVID-19, You will be offered the option to either transfer your registration to the Walking Stars 2022 Event, at no additional cost, or obtain a refund of Your registration fee minus an administration fee of 20%.

10.6   You acknowledge that merchant booking fees on online transactions are non-refundable.

11.   INFORMATION COLLECTION & PRIVACY

11.1   We are committed to protecting Your personal, sensitive and health information in accordance with thePrivacy Act 1988(Cth), the Australian Privacy Principles in that Act (APPs), theHealth Records Act 2001(Vic) and the Health Privacy Principles (HPPS) in that Act.

11.2   For further information on how We handle personal, sensitive and health information, please see OurPrivacy Policy and Collection Statementon Our website.

11.3   For the purposes of the Event, We collect information including but not limited to Your name, date of birth, address, mobile phone, email address and any photographs and videos You provide Us or upload to Your fundraising page prior to, in the course of, or post the Event.

11.4   You acknowledge that Our use of Your name, image, photographs, videos, or comments may be used in any of Our publications or marketing for both the Event and general Cancer Council Victoria fundraising.

11.5   You further acknowledge that We may share Your personal information with third party providers that assist to coordinate the Event, including Our IT providers, allowing access to Your information in accordance with Our Privacy Policy and Collection Statementand to the extent strictly necessary for reasonable operations of the Event.

12.   CONTACT US

12.1   If You have any queries about the Event, please contact Our Supporter Care team on 1300 65 65 85 or email at walking.stars@cancervic.org.au.

12.2   If You wish to make a complaint about Our handling of your personal information, or the process of any official complaint, please contact Us as per the details set out in Our Privacy Policy and Collection Statementon Our website namely:

Address: Cancer Council Victoria

615 St Kilda Road, Melbourne, VIC 3004

Telephone: 03 9514 6100

Email: enquiries@cancervic.org.au

12.3   Please note, these guidelines are not a substitute for Your own legal advice.

12.4   We thank you for supporting Cancer Council Victoria – Your important contribution will help Us towards a cancer free future.