Terms & Conditions
Privacy policy
Our privacy policy can be viewed on the Cancer Council Victoria website .
Terms and conditions
1. INTRODUCTION
1.1 These terms and conditions ("Terms") apply to the Walking Stars 21km virtual walking event held over 4-6 December 2020 in Victoria ("the Event") organised by Cancer Council Victoria.
1.2 Any references to “You” or “Your” refers to participants of the Event and any references to “Our”, “We” or “Us” refers to Cancer Council Victoria.
1.3 The completion of the entry form constitutes Your agreement to be bound by these Terms.
1.4 The Terms constitute the entire agreement between the parties and supersedes and cancels any previous agreement, understanding and arrangement, whether written or not.
1.5 We may update these Terms in its discretion at any time without notice. You should regularly check these Terms to keep informed of any changes made Us.
2. UNDER 18s
2.1 If You are under the age of 18 (a “Youth Participant”), this registration is provisional until these Terms and Conditions are accepted by Your parent or guardian on the registration website or a signed copy is received by Us.
2.2 By signing below or accepting these terms and conditions on the registration website, the parent or guardian of the Youth Participant agrees to these Terms and Conditions on their own behalf and on behalf of the Youth Participant and all references to “You” and “Your” in these Terms and Conditions refer to both the Youth Participant and their parent or guardian.
3. ACCEPTANCE OF RISK
3.1 You agree that prior to beginning training for the Event You have sought medical advice and if You have a medical condition that may require attention, You have obtained Your doctor's clearance.
3.2 You consent to receive and pay for any medical treatment, including from a hospital, clinic or physician or transport by an ambulance, if the treatment is deemed necessary by Us or Our agents before, during or after the Event.
3.3 You accept that participation is at Your own risk, that risk may include but is not limited to over exertion, dehydration, injury, loss of personal belongings and accidents with other participants or spectators.
3.4 You are advised not to participate in the Event if You have had a fever or cold in the past week or have a hangover as these can contribute to exhaustion, dehydration or life-threatening heatstroke.
4. INDEMNTY & LAIBILITY
4.1 You agree to indemnify all persons, corporations, associations and bodies involved in promoting or staging the Event and their servants, agents, representatives, officers, employees, sponsors and volunteers, including Cancer Council Victoria.
4.2 The indemnity in clause 4.1 extends to all liability for injury, loss or damage of any nature however caused connected to Your participation in the Event whether or not We have been negligent.
4.3 You agree to release Cancer Council Victoria, together with all other persons, corporations, associations and bodies involved in promoting the Event from all actions, law suits, claims, proceedings, demands, losses, damages, penalties and fines however arising (including negligence).
5. INSURANCE
5.1 We will not obtain any personal accident insurance or any other insurance covering Your participation in the Event. You are responsible for obtaining Your own insurance coverage as is appropriate for the Event.
6. TERMINATION
6.1 Failure to comply with these Terms may result in You being ineligible to take part in the Event and/or Your withdrawal from the Event.
6.2 If for reasons beyond Our control, the Event has to be cancelled or postponed You will not be entitled to claim for any loss whatsoever.
7. PANDEMIC MANAGEMENT (COVID 19)
7.1 As part of the event taking place amidst the COVID 19 world pandemic crisis, You agree to adhere to all public health rules and regulations notified to You by Your local, state or federal Government, other regulatory body or the event venue.
7.2 If You are registering for the event as part of a group, as the team captain, You are responsible for knowing the contact details of all attendees in Your group.
7.3 In the event You are contacted directly by the Government, including the Department of Health for the purposes of contact tracing, You must:
A. make the contact details of Your group available to the Government (if You have the consent of each group member to do so); or
B. contact each member of Your group, and request that they provide their contact details to the Government directly;
C. You and all attendees in Your group, must commit to stopping the spread of COVID-19. If at the time of the event, either You or any other members of Your group are feeling unwell or are subject to a self-quarantine or self-isolation period, You agree not to attend the event.
8. INFORMATION COLLECTION & PRIVACY
8.1 We are committed to protecting Your personal, sensitive and health information in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles in that Act (APPs), the Health Records Act 2001 (Vic) and the Health Privacy Principles (HPPS) in that Act.
8.2 For further information on how We handle personal, sensitive and health information, please see our Privacy Policy and Collection Statement on Our website.
8.3 For the purposes of the Event, We collect information including but not limited to Your name, date of birth, address, mobile phone, email address and any photographs and videos You provide Us or upload to Your fundraising page prior to, in the course of, or post the Event.
8.4 You acknowledge that Our use of Your name, image, photographs, videos, or comments may be used in any of Our publications or marketing for both the Event and general Cancer Council Victoria fundraising.
8.5 You further acknowledge that We may share Your personal information with third party providers that assist to coordinate the Event, including our IT providers, allowing access to Your information in accordance with Our Privacy Policy and Collection Statement and to the extent strictly necessary for reasonable operations of the Event.
9. CONTACT US
9.1 If You have any queries about the Event, please contact Our Supporter Care team on 1300 65 65 85 or email at walking.stars@cancervic.org.au.
9.2 If You wish to make a complaint about Our handling of your personal information, or the process of any official complaint, please contact Us as per the details set out in Our Privacy Policy and Collection Statement on Our website namely:
Address: Cancer Council Victoria
615 St Kilda Road, Melbourne, VIC 3004
Telephone: 03 9514 6100
Email: enquiries@cancervic.org.au
9.3 Please note, these guidelines are not a substitute for Your own legal advice.
9.4 We thank you for supporting Cancer Council Victoria – Your important contribution will help Us towards a cancer free future.
